Introduction
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.
GRADE
ASTD10
LOCATION OF POSITION
MSDE Division of Rehabilitation Services
Disability Determination Services
211 Schilling Circle, Suite 100
Hunt Valley, MD 21031
POSITION DUTIES
The main purpose of this position is to prepare agency correspondence for mailing. Process outgoing mail for shipment. Process incoming mail for distribution throughout the agency.
Position Duties Include:
- Utilize Pitney-Bowes Relay 8000 Inserting/Folding System to prepareagency-generated correspondence for mailing to medical and non-medical sources as well as Social Security Administration (SSA) disability claimants.
- Retrieve generated letters from mailroom printers, jogdocuments and place into machine for folding and inserting.
- Postcompleted letters Shipping 360 Postage Machine.
- Receive incoming mail twice daily from agency mail courier and SSAshipping contractor.
- Open received correspondence with Pitney -BowesOpex 360 Letter Opener.
- Uilizing sofiware from DDS-contracted shipper, generate labels andschedule pick-up of 'SSA paper disability folders. Research proper destinations and box folders and place at designated location for pick-up,proving weight of each for proper shipping charge placed on eachshipment.
- Utilize agency automation and keep up to date on equipment and SSAsystem upgrades.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicantswho possess the following preferred qualification(s).Include clear and specific information on your application regardingyour qualifications.
- Experience preparing correspondence using Microsoft Word.
- Experience with paying invoices and bills.
- Experience creating and maintaining spreadsheets.
- Experience communicating with vendors and utility providers.
SPECIAL REQUIREMENTS
Job offers and access to Social Security Administration’s (SSA’s) systems, data, information, and/or premises are contingent upon you passing the SSA suitability process. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.We will not consider information submitted after this date.Successful candidates will be placed on theeligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.It is important that you provide complete and accurate information on your application.Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
It is preferred that applicants complete the MD State Government onlineapplication for employment. The application must clearly demonstrate thatthe applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtainedfrom the link below and be faxed to 410-554-9397 or mailed to DORS Human Resources Department at 2301 Argonne Drive, Baltimore, MD 21218. If there is a supplemental questionnaire, this must be completed and sent in withyour paper application, if you are unable to apply online.
All application materials must be received in our office by the closingdate. Postmarks will not be accepted. Applications must be complete to beconsidered including all related job duties, even if those are also listedon an attached resume. Additional required materials may be uploaded withthe online application, submitted to the fax number, or mailed to theaddress listed.
Inquiries can be made to 410-554-9391, TDD (410) 554-9399. Appropriateaccommodations can be made for individuals with disabilities.
If you have difficulty with your user account or have general questionsabout this online application system, please contact the MD Department ofBudget and Management, Recruitment and Examination Division at410-767-4850. TTY Users: Call via Maryland Relay.
Proof of eligibility to work in compliance with the Immigration Reform andControl Act, and travel throughout the State are required. Anymisrepresentation of academic or experience requirements for this positionmay result in non-selection or termination of employment.
As an equal opportunity employer, Maryland is committed to recruiting,retaining and promoting employees who are reflective of the State’sdiversity. People with disabilities and bilingual candidates are encouragedto apply.
We thank our Veterans for their service to our country.
